Backstage Manager Itinerary – Aerial Open Mic Night (04/05/2025)

5-6:00 PM – Arrival & Setup

• Arrive at the venue and check in with the event organizer.
• Review the final performance lineup and schedule.
• Help Set up the backstage check-in area with the performer list and any necessary materials.
• Ensure the backstage area is clear, organized, and ready for performers.

6:58 PM – Performers Spread Out in the main Room around audience behind big white stage, in other rooms, etc

7:00 PM – Backstage

• Kindly Remind performers of backstage etiquette—no extra people, stay quiet, and keep the space organized.
• 2 min warning Confirm the first few performers are warmed up and ready to go.

• Ensure all performers are present.
• Have performers spread out around the room (not on the stage) in preparation for the grand entrance.

***remind everyone to stay on stage as a group to take a bow at front of stage and then walk off.****

7:30 PM – Show Begins

• Keep track of the show order and monitor timing.
• 2-minute warning: Alert the next performer to start getting ready.
• remind everyone to stay on stage Bow after individual performance then walk off
• Ensure smooth transitions between acts, making sure the next performer is side stage and ready to go before the previous act finishes.
  
  

7:45 PM – Fashion Show Prep

• Gather all vendor fashion show participants and distribute their outfits or accessories.
• Ensure all participants know their walking order and where to enter/exit the stage.
• Perform final checks for outfit adjustments, styling, and readiness.

7:56 PM – Fashion Show Begins

• Line up all participants in order and ensure smooth transitions.
• Make sure participants are ready to walk onto the stage on cue.

Throughout the Show

• Keep the backstage area clear and organized.
• Assist performers with costume adjustments, equipment, or props.
• Ensure all performers are aware of their upcoming stage time.
• Maintain a smooth flow by keeping everyone on schedule.

Intermission 

• Confirm the second half of performers are present and prepared.
• Give a 2 minute warning to the next performer after intermission.
• Keep energy up and ensure smooth transitions when the show resumes.

End of Show remind everyone to bow before last performance